generated by meeting in an Autodesk internal conference experience space vs an external venue over a 12-month period.
Build a cutting-edge booking solution, allowing Autodesk's team to meet and collaborate in office locations across the globe. Make the booking process easier to engage in-person while driving cost efficiencies and supplier relationships.
Increase utilization of internal office and conference spaces
Provide self-serve internal spaces & group accommodation booking
Track utilization, benchmark savings & preferred hotel usage
Enable quick and easy processes for employees and workplace teams
hubli built an API integration with the Outlook calendars of eight Autodesk office locations, pulling live availability of meeting room spaces with the ability to book by the day.
The platform includes a workplace team dashboard for each office location which provides full transparency for all space bookings, details and reporting.
Onsite facilities teams can easily approve bookings for predefined spaces with just one click, replacing previous multi-email manual processes.
Direct API integration into the Autodesk's SSO system allowing thousands of relevant employees to access the platform through the Single Sign-On (SSO) capabilities.
Employees can easily book group room blocks at Autodesk preferred hotels located nearby key office locations with embedded group booking MSA terms and conditions.
Created a budget tracking form for comparing the equivalent cost and savings to conduct meetings at external venues versus on-site at Autodesk offices.
generated by meeting in an Autodesk internal conference experience space vs an external venue over a 12-month period.
switched to Autodesk internal conference experience spaces after showcasing the space and providing easy online booking.
attended meetings booked through the conference experience platform this year.
made through the self-service tool took place at preferred hotels.
made booking process of hotel group room blocks fast and easier for employees and internal sourcing team.
"We have greatly enhanced the ability of our globally dispersed teams to connect and hubli has assisted us in this industry leading initiative. Our teams can book strategic meetings and group hotel blocks while still adhering to our standard principles around contracting and benchmarking."
Robyn Corcoran
Manager, Meeting Operations
Before Hubli, Autodesk didn't have the ability to book internal spaces and group hotel stays all in one place. The internal space booking was predominantly manual with multiple email exchanges needed to identify if office meeting rooms were available to book. Hubli automated the process.
Autodesk had zero visibility into internal meeting costs by department, couldn't track total annual spend on small meetings, had no benchmark data for forecasting, and couldn't demonstrate meetings program ROI to leadership because 40% of activity was happening in the shadows.
By enabling self-serve booking for simple internal meetings, Hubli freed Autodesk's planners from handling 40% of low-complexity requests — allowing them to focus on high-value complex events, strategic supplier relationships, and program optimization rather than booking conference rooms.
Autodesk's internal meetings were bypassing negotiated hotel contracts entirely because bookers found external tools easier than procurement processes. Hubli's intuitive experience made compliant booking easier than going off-contract, driving adoption and recapturing preferred supplier volume.
Autodesk tracks booking volume by user role (admin, PA, planner), monitors self-serve vs. planner-assisted ratios, measures time-to-book by meeting complexity, and analyzes platform usage by department — data that validates their decision tree logic and identifies adoption opportunities.
Autodesk measures time saved per booking (5 minutes vs. 45 minutes previously), planner capacity freed up (40% request volume reduction), spend captured that was previously invisible ($2M+ annually), and user satisfaction scores showing 85%+ would recommend the platform to colleagues.
