Meeting request form creation, management, and approvals all in one place.
Build your perfect MRF with drag-and-drop simplicity. Set your fields, approval chains, and workflows once — then every team, region, and department follows the same consistent process.
Not every meeting needs a planner or a three-step approval. Hubli's intelligent decision tree reads the request — budget, complexity, attendee count, event type — and routes it automatically.
Connect your HR platform and let approvals flow automatically based on your org hierarchy, cost centre rules, and expenditure thresholds. No bottlenecks, no delays, no sign-off waiting.
The biggest challenge in meetings management isn't the meetings you know about — it's the ones you don't. When your MRF is fast and frictionless, people actually use it. Giving you the complete picture spreadsheets and email chains never could.
Every MRF submitted feeds your platform with structured, reportable data — event type, purpose, spend, attendee count, and business justification. This isn't just admin. It's the dataset that powers your forecasting, reveals demand patterns, and gives you the evidence to show exactly what your meetings program delivers.
Hubli integrates directly with your HR platform, pulling organizational hierarchy and cost centres in real time. When a request is submitted, the system already knows who needs to approve it — and routes it there instantly.
Set expenditure limits that let admins book simple meetings instantly within pre-approved budgets — while automatically escalating higher-value requests to the right decision maker. Team books faster, approvers only see what actually needs their attention.
Empowering faster, more efficient in-person collaboration
18% in savings
10,000 meetings
40% internal meetings
30,000 nights, 15% savings
A Meeting Request Form (MRF) is a structured intake process that captures meeting details — purpose, timing, budget, attendee count, and logistics — before sourcing begins. It ensures the right approval workflows and routes requests to either self-serve booking or planner support.
Hubli's AI decision tree analyzes the meeting request and automatically routes simple meetings to self-serve booking while directing complex events to planners or agencies. This reduces manual triage and speeds up the booking process.
Yes. Hubli's MRF is fully configurable with drag-and-drop simplicity. You can customize fields, set expenditure thresholds, define approval workflows, and integrate with your HR platform for automated approvals.
Yes. Hubli integrates with HR platforms to enable fast, automated approvals based on your org structure — reducing manual work and keeping requests moving without delays.
Based on your configured logic, the request either routes to self-serve booking (for simple meetings under your threshold), sends to a planner for complex event support, or triggers an approval workflow before proceeding to sourcing.
Yes. You can set flexible expenditure thresholds so admins can book within approved limits instantly, while higher-value requests automatically route for review — maintaining budget control with minimal friction.
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