Powering bp's reinvention of meetings and group hotel lodging.
An automated way to source meetings and group hotel lodging around the world.
A new digital-first solution delivering:
bp hubli transformation workstreams
Seven pillars of governance & development to deliver optimal performance
1. Support/Service
24/7 agile and flexible model to support global teams. Expert venue sourcing, data insights and analysis.
2. HSSE / Duty of Care
HSSE safe venues & Automated data transfer to bp ISC. Regional bp risk level information with clear UX.
3. Low Carbon
Carbon footprint reporting to user and bp service owner. Low carbon options defined venues & choices for user.
4. Venue Content
Preferred venues clearly defined and displayed on search. Global venue content matching bp regional requirement.
5. Contracting
Booking thresholds, escalations & commercial negotiation. bp venue contractual framework built-in.
6. Signing / Budget Authority
Budget approval in-built, with appropriate thresholds included. Contract signature in-built, with standing signature.
7. Payment
Simple interface and governance for direct payments using card. Support for offline payment & details to bp Ariba/SAP systems.
Continuous innovation adding industry leading products in a phased manner. We started with an automated booking platform for meetings.
Working closely with the bp team, we added more modules that aligned with bp's 7 core pillars for development and governance.
in booking time with the new online booking and payment system, bp staff made significant time saving.
Using new online certification system, all existing partners had digital Health and Safety certificates, along with all new venues that accepted bp bookings.
All set up with online access via a fully integrated Single Sign-On (SSO) solution.
on meetings booked on average.
"We have transitioned from an office first to flexible working environment, hubli.com has assisted us in this transition. Our teams can book safe meeting, workspaces and group stays while maintaining our strategic pillars of safety and sustainability."
Richard Eades
Talent Management and Workplace Procurement
BP gained real-time visibility into global meetings spend by region, country, venue type, event category, and cost center — replacing quarterly manual reporting that was 8-12 weeks behind actual spend with live dashboards showing committed, actual, and forecasted costs across their entire program.
BP monitors compliance centrally through Hubli's reporting showing percentage of bookings under MSA terms vs. off-contract, identifies which regions and teams have the highest leakage, tracks compliance trends over time, and receives automated alerts when off-contract bookings are attempted.
Previously employees used a third party agency who manually sourced venues. By using Hubli, employees could self-serve, accessing thousands of venues around the world, making it faster and easier to book while following inbuilt meeting policy.
BP's employees across 124 countries access the same intuitive search interface in minutes, with AI recommendations surfacing relevant venues automatically, hotel chain API integrations providing instant availability, and localized content ensuring accurate listings regardless of destination.
BP's procurement team monitors RFP response rates by destination and hotel chain, venue conversion percentages, time-to-book metrics, proposal quality scores, and supplier performance data — insights that inform preferred supplier negotiations and destination strategy.
BP uses Hubli's attendee tracking and destination data to maintain complete visibility into who is traveling where for meetings, enabling rapid response during travel disruptions, health emergencies, or geopolitical events — critical for their global workforce safety obligations.
